General information on data processing
Scope of processing of personal data
We only process our users’ personal data to the extent necessary to provide services, content and a functional website. As a rule, personal data are only processed after the user gives their consent. An exception applies in those cases where it is impractical to obtain the user’s prior consent and the processing of such data is permitted by law.
Legal basis for the processing of personal data
Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) forms the legal basis for us to obtain the consent of a data subject for their personal data to be processed.
When processing personal data required for the performance of a contract in which the contractual party is the data subject, Art. 6 (1) (b) GDPR forms the legal basis. This also applies if data has to be processed in order to carry out pre-contractual activities.
Art. 6 (1) (c) GDPR forms the legal basis if personal data has to be processed in order to fulfil a legal obligation on the part of our organisation.
Art. 6 (1) (d) GDPR forms the legal basis in the case that vital interests of the data subject or another natural person make the processing of personal data necessary.
If data processing is necessary in order to protect the legitimate interests of our organisation or of a third party and if the interests, basic rights and fundamental freedoms of the data subject do not outweigh the interests mentioned above, Art. 6 (1) (f) GDPR forms the legal basis for such data processing.
Deletion of data and storage period
The personal data of the data subject are deleted or blocked as soon as the reason for storing them ceases to exist. Storage beyond this time period may occur if provided for by European or national legislators in directives under Union legislation, laws or other regulations to which the data controller is subject. Such data are also blocked or deleted if a storage period prescribed by one of the above-named rules expires, unless further storage of the data is necessary for entering into or performing a contract.
Provision of the website and generation of log files
Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the user’s computer system.
In this context, the following data are collected:
- Address (URL) of the website from which the file was requested
- Name of the retrieved file
- Date and time of the request
- Data volume transmitted
- Access status (file transferred, file not found, etc.)
- Description of the type of web browser and/or operating system used
- Anonymised IP address of the requesting computer
The data stored are required exclusively for technical or statistical purposes; no comparison with other data or disclosure to third parties occurs, not even in part. The data are stored in our system’s log files. This is not the case for the user’s IP addresses or other data that make it possible to assign the data to a specific user: before data are stored, each dataset is anonymised by changing the IP address. These data are not stored together with other personal data .
Legal basis for data processing
The legal basis for the temporary storage of data and logfiles is §§ 14, 15 TMG, § 100 Abs. 1 TKG and Art. 4 BayDSG following the tasks of Art. 11 BayEGovG and Art. 7 and 34 BayHO
Purpose of data processing
The temporary storage of the IP address by the system is necessary in order to deliver the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
The storage of such data in log files takes place in order to ensure the website’s functionality. These data also serve to help us optimise the website and ensure that our IT systems are secure. They are not evaluated for marketing purposes in this respect.
Storage period
Data are deleted as soon as they are no longer necessary for fulfilling the purpose for which they were collected. If data have been collected for the purpose of providing the website, they are deleted at the end of the respective session.
If data are stored in log files, they are deleted at the latest after seven days. A longer storage period is possible. In this case, the users’ IP addresses are deleted or masked so that they can no longer be assigned to the client accessing the website.
Options for filing an objection or requesting removal
The collection of data for the purpose of providing the website and the storage of such data in log files is essential to the website’s operation. As a consequence, the user has no possibility to object.
Use of cookies
Description and scope of data processing
Our website uses cookies. Cookies are text files that are saved in the user’s web browser or by the web browser on the user’s computer system. When a user accesses a website, a cookie can be stored in the user’s operating system. This cookie contains a character string that allows the unique identification of the browser when the website is accessed again.
We use cookies to make our website more user-friendly. Some parts of our website require that the requesting browser can also be identified after changing pages.
During this process, the following data are stored in the cookies and transmitted:
- Log-in information (only in the case of protected information that is made available exclusively to FAU members)
- Search preferences (from October 2018)
Technical measures are taken to pseudonymise user data collected in this way. This means that the data can no longer be assigned to the user. The data are not stored together with other personal data of the user.
All cookies are used for technical reasons and are used only in the situations described above. If there are additional applications in the website, who need to set other cookies, they are descriped in the sections about the applications below. .
Legal basis for data processing
he legal basis for the temporary storage of data and logfiles is §§ 14, 15 TMG, § 100 Abs. 1 TKG and Art. 4 BayDSG following the tasks of Art. 11 BayEGovG and Art. 7 and 34 BayHO
Purpose of data processing
Analysis cookies are used for the purpose of improving the quality of our website and its content. We learn through the analysis cookies how the website is used and in this way can continuously optimise our web presence.
Storage period, options for filing an objection or requesting removal
As cookies are stored on the user’s computer and are transmitted from it to our website, users have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your web browser. Cookies that are already stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may be the case that not all of the website’s functions can be used in full.
Newsletter
Description and scope of data processing
You can subscribe to free newsletters via our website. When you register for a newsletter, the data from the input form are transmitted to us.
In the course of the registration process, we request your consent for the processing of your personal data and draw your attention to this data protection policy.
No data are disclosed to third parties in connection with data processing for the dispatch of newsletters. Such data are used exclusively for dispatching and improving our newsletters.
Legal basis for data processing
Once the user has granted consent, the legal basis for data processing following the user’s registration for a newsletter is Art. 6 (1) (a) GDPR.
Purpose of data processing
The user’s e-mail address is needed to deliver the newsletter.
Storage period
Data are deleted as soon as they are no longer necessary for fulfilling the purpose for which they were collected. Accordingly, users’ email addresses are stored for as long as they subscribe to the newsletter.
Options for filing an objection or requesting removal
Users can cancel their newsletter subscriptions at any time. Each newsletter contains a link for this purpose.
Contact form and contact by e-mail
Description and scope of data processing
Contact forms are available on our website that can be used to contact us electronically. If a user makes use of this possibility, the data they enter in the input form are transmitted to us and stored.
The contact forms list and explain which data is required. The contact forms indicate if there are any deviations from or additions to the principles, purpose and duration of storage as presented here.
Legal basis for data processing
Once the user has granted consent, the legal basis for data processing is Art. 6 (1) (a) GDPR.
The legal basis for the processing of data transmitted by e-mail is Art. 6 (1) (f) GDPR. If the purpose of the e-mail contact is to enter into a contract, the additional legal basis for data processing is Art. 6 (1) (b) GDPR.
Purpose of data processing
The personal data from the input form are processed solely for the purpose of contacting the user. If the user contacts us by e-mail, this also constitutes our legitimate interests in processing the data.
All other personal data processed during the dispatch of an e-mail serve to prevent misuse of the contact form and to ensure that our IT systems are secure.
Storage period
Data are deleted as soon as they are no longer necessary for fulfilling the purpose for which they were collected. This is the case for the personal data from the input template of the contact form and those data sent by e-mail when the respective conversation with the user has ended. The conversation is regarded to have ended when it can be seen from the circumstances that the subject matter in question has been conclusively settled.
Options for filing an objection or requesting removal
Users can withdraw their consent for the processing of their personal data at any time. If the user contacts us by email, they may withdraw their consent for the storage of their personal data at any time. In such cases, the conversation cannot continue
and all personal data which were stored when contact was made are deleted.
Contact form and contact by e-mail
Description and scope of data processing
Contact forms are available on our website that can be used to contact us electronically. If a user makes use of this possibility, the data they enter in the input form are transmitted to us and stored. The contact forms list and explain which data is required. The contact forms indicate if there are any deviations from or additions to the principles, purpose and duration of storage as presented here.
Legal basis for data processing
The legal basis for the processing of the data transmitted in the course of sending an e-mail is Article 6 (1) lit. e DSGVO i.V.m. Art. 4 and 5 BayDSG for the fulfillment of the tasks of § 5 TMG, Art. 3 para. 1 BayEGovG and § 2 BayBITV
If the e-mail contact aims to conclude a contract, then additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.
Purpose of data processing
The personal data from the input form are processed solely for the purpose of contacting the user. If the user contacts us by e-mail, this also constitutes our legitimate interests in processing the data.
All other personal data processed during the dispatch of an e-mail serve to prevent misuse of the contact form and to ensure that our IT systems are secure.
Storage period
Data are deleted as soon as they are no longer necessary for fulfilling the purpose for which they were collected. This is the case for the personal data from the input template of the contact form and those data sent by e-mail when the respective conversation with the user has ended. The conversation is regarded to have ended when it can be seen from the circumstances that the subject matter in question has been conclusively settled.
Options for filing an objection
For reasons that arise from your particular situation, you may also object to the processing of personal data relating to us by us at any time (Art. 21 GDPR). If the legal requirements are met, we will no longer process your personal data in the following.
Obligation to provide
Insofar as the personal data required for the performance of the contract is not specified, this is not possible for us.
Registration forms
Description and scope of data processing
You can register for seminars, events and courses via the forms available on our website. When you register, the data from the input form are transmitted to us.
In the course of the registration process, we request your consent for the processing of your personal data and draw your attention to this data protection policy.
No data are disclosed to third parties in connection with the data processing required for this purpose. Data are used exclusively for administration purposes related to seminars, courses and events.
Legal basis for data processing
Once the user has issued their consent, the legal basis for data processing following the user’s registration for a seminar, course or event is Art. 6 (1) (a) GDPR.
Purpose of data processing
The processing of personal data from the input form is solely for the purpose of allowing us to process the user’s registration for a seminar, course or event. If the user contacts us by e-mail, this also constitutes our legitimate interests in processing the data.
All other personal data processed during the dispatch of an e-mail serve to prevent misuse of the contact form and to ensure that our IT systems are secure.
Storage period
Data are deleted as soon as they are no longer necessary for fulfilling the purpose for which they were collected.
Options for filing an objection or requesting removal
The user can withdraw their consent for the processing of their personal data at any time. If the user contacts us by email, they may withdraw their consent for the storage of their personal data at any time. In such cases, the conversation cannot continue
and all personal data which were stored when contact was made are deleted.
Information on data processing for contact tracing purposes in view of the pandemic when attending face-to-face sessions or using facilities at Bavarian universities
General information
Pursuant to Art. 15 GDPR, you, the data subject, are entitled to the following rights concerning the processing of your data:
- You can ask for information about whether data concerning you are being processed. If this is the case, you are entitled to information about which data are processed and other information relating to the processing (Art. 15 GDPR). Please note that this right to information can be restricted or excluded in certain cases (see in particular Section 10 BayDSG).
- If the personal data concerning you are/have become inaccurate or are incomplete, you can request that these data are rectified and/or completed (Art. 16 GDPR).
- If the legal requirements are met, you can request that your personal data are deleted (Art. 17 GDPR) or processing of these data is restricted (Art. 18 GDPR). The right to deletion pursuant to Art. 17 (1) and (2) GDPR does not apply, however, if the processing of personal data is vital for the performance of a task carried out in the public interest or in the exercise of official authority (Art. 17 (3)(b) GDPR).
- You are entitled to file a complaint concerning the processing of your personal data with a supervisory authority as defined in Art. 51 GDPR. The pertinent supervisory authority for the Bavarian public service is the Bavarian Data Protection Officer, Wagmüllerstraße 18, 80538 München.
Obligation to provide data
If you would like to attend any face-to-face session or enter our institution, we are obliged by the statutory accident insurance provider and current legal requirements to process your personal data in an effort to contain the coronavirus pandemic.
If you do not provide the required data, we must unfortunately prevent you from attending the session or entering our institution.
Purpose and legal basis of processing
Purpose
Infection prevention and contact tracing at face-to-face sessions or visits to the institution in order to comply with official requirements for ensuring the safety of the event.Legal basis
The legal basis for the temporary saving of the data is meeting official requirements for ensuring the safety of the event pursuant to Section 6 (1) (c) and (d) GDPR and Section 9 (2) (i) GDPR in conjunction with Section 4 (1), Section 5 (1) (1)(1) BayDSG on the basis of BayIfSMV, IfSG, Section 21 SGB VII.
Categories of personal data
| Number | Name of data |
|---|---|
| 1 | Contact information |
| 2 | Time and duration of stay |
| 3 | Information from health authority |
Categories of recipients
| No. for categories | Recipients | Reason for disclosure | Storage location |
|---|---|---|---|
| 1, 2 | Pertinent health authorities / local authorities | Sections 16 (2) and 25 (2) IfSG | Germany |
Planned deadlines for deleting the various data categories
| No. of categories | Deadline for deletion |
|---|---|
| 1, 2 | Four weeks after attending the session or visiting the institution, unless disclosure is required. |
| 3 | Information from the health authorities is not stored permanently. |